Privacy Policy

1. Introduction

SupaFit Sports is committed to protecting the privacy and personal data of our participants, families, staff, and partners. This policy outlines how we collect, use, store, and protect personal information in accordance with UK GDPR and relevant data protection laws.

2. What Information We Collect

We may collect the following types of personal data:

• Participant details: Name, age, medical conditions, emergency contacts, school affiliation

• Parent/guardian information: Name, contact details, payment information

• Staff and contractor data: Employment details, DBS status, qualifications, contact information

• Marketing and communications: Email addresses, social media handles, preferences

• Operational data: Attendance records, incident reports, feedback forms

3. How We Use Your Information

We use personal data to:

• Register participants and manage bookings

• Communicate session updates, cancellations, and emergencies

• Ensure safeguarding and health compliance

• Process payments and issue invoices

• Share relevant updates, offers, and news (with consent)

• Monitor and improve service quality

4. Legal Basis for Processing

We process data under the following lawful bases:

• Consent: For marketing communications and optional data

• Contract: To deliver services as agreed

• Legal obligation: For safeguarding, health, and employment compliance

• Legitimate interest: To improve operations and ensure safety

5. Data Sharing

We may share data with:

• Partner schools and venues (for attendance and safeguarding)

• Payment processors (e.g., Stripe)

• Legal or regulatory bodies (if required) We never sell personal data to third parties.

6. Data Retention

We retain personal data only as long as necessary:

• Participant records: Up to 3 years after last activity

• Financial records: 6 years for tax and audit purposes

7. Your Rights

You have the right to:

• Access your data

• Request correction or deletion

• Withdraw consent for marketing

• Lodge a complaint with the ICO

8. Security Measures

We use secure systems to store and manage data, including encrypted databases, password protection, and access controls. Staff are trained in data protection and safeguarding.

9. Cookies and Website

Our website may use cookies to improve user experience. You can manage cookie preferences via your browser settings.

10. Contact US

For questions or data requests, contact:

Steven Philpott-Petrou

Head Coach & Business Owner

📧 Steve@supafitsports.co.uk